Job Description

1 professional reference required

37.5 hours per week; hybrid schedule anticipated (1 day in office, 4 days remote per week).

Grant Manager (Hybrid | 37.5 Hours/Week)

We're seeking a detail-oriented Grant Manager to lead the full lifecycle of federal grant administration-from application development through award implementation, financial monitoring, reporting, and closeout. This hybrid role (1 day onsite, 4 days remote per week) partners closely with program leadership, finance, procurement, contracts, and compliance teams to ensure grant activities remain compliant, well-documented, and on schedule.

Grant Application Management

• Lead and coordinate federal grant applications from funding opportunity review through submission.
• Interpret application requirements, evaluation criteria, and submission guidelines.
• Develop project timelines, manage documentation, and coordinate internal review processes.
• Facilitate kickoff meetings, track deliverables, and ensure timely completion of all application components.
• Coordinate budget development, budget justifications, and alignment with funding requirements.
• Perform quality reviews and manage submission through required grant portals.

Post-Award Administration

• Review award terms and translate funding requirements into actionable implementation plans.
• Communicate budget guidelines, reporting requirements, and compliance expectations to program teams.
• Coordinate post-award approvals, funding implementation activities, and required documentation.
• Maintain organized records to support compliance and audit readiness.

Budget & Financial Management

• Prepare and maintain expenditure reports, budget forecasts, and financial projections.
• Monitor spending against approved budgets and identify potential variances.
• Coordinate financial corrections and maintain supporting documentation.
• Review purchasing documentation, invoices, and budget-related records as needed.

Reporting & Grant Closeout

• Manage grant reporting calendars and ensure timely submission of programmatic and financial reports.
• Compile performance and financial data in collaboration with internal stakeholders.
• Coordinate responses to funder inquiries and manage reporting revisions.
• Lead grant closeout activities, ensuring complete documentation and audit-ready files.

Stakeholder Coordination

• Serve as a key liaison among program leadership, finance, procurement, contracts, compliance, and funding agencies.
• Lead recurring budget and grant status meetings.
• Prepare meeting materials, document action items, and monitor follow-up activities.
• Escalate compliance, budget, or timeline risks as appropriate.
• Support administrative tasks including correspondence, approvals, and documentation requests.

• Experience in grant management, grant administration, budgeting, accounting, or contract management.
• Knowledge of federal grant regulations, funding requirements, and reporting processes.
• Advanced Microsoft Excel skills with experience preparing expenditure reports and budget analyses.
• Strong organizational and project coordination skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite (Excel, Outlook, Word, and PowerPoint).
• Ability to work independently, exercise sound judgment, and deliver high-quality work with minimal supervision.

Work Schedule

• 37.5 hours per week
• Hybrid schedule: 1 day onsite and 4 days remote per week

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